The Colonial Bloodhound Club (CBC):

Encourages its members to engage in Bloodhound related events and activities that can be enjoyed by all. However, any CBC sanctioned events or trailing trails hosted in the Northeastern area will require approval by the CBC Board.

Process

  1. The process is simple. Please select and complete the appropriate form(s) for the event you are planning from the CBC website (www.colonialbloodhoundclub.org) and submit them to [email protected].
  2. Each event application will have a corresponding preliminary financial plan and a final financial plan. The event application and the preliminary financial plan must be submitted together.
  3. The preliminary financial plan will provide some gross estimates of income, expenses, and a number of projected entries.
  4. All events will be vetted by the CBC Event Committee who make recommendations and/or forward their recommendations and preliminary approval to the CBC Board
  5. Event applications are requested no later than seven months prior to the event unless it is a National which would require a minimum of 18 months.
  6. The CBC Board will vote via email or at a CBC Board Meeting on any event within 30 days after receipt of the event application.
  7. Following CBC Board approval the event chairperson will be notified immediately via email.

Requirements

Prior to submitting request for approval

  1. Identify the event committee (Keeping emails accepting a committee position on hand in place of signatures is permitted)
  2. Complete the required form(s)
  3. In the case of a Regional or Supported event, attach a letter of consent from the hosting organizations.

Responsibility for Profit/Loss

  1. The event chairperson is responsible for maintaining a profit. If an event does not meet its financial projections, the CBC will incur the cost and perhaps impose a restriction on future event applications from that particular event chair.
  2. Seed money to the maximum of $300 is available upon request for all events with an approved financial plan.
  3. Seed money can be used for any purposes to support the event.
  4. The event chairperson and committee members are responsible for the repayment of any “seed monies” obtained from the Colonial Bloodhound Club (CBC).

Reporting after the Event

  1. A final financial report must be filed with the CBC Treasurer and subsequently to the CBC Board within 60 days following the event with the exception of a National Specialty which will allow 90 days.
  2. Final reporting is the responsibility of the event chairperson.